TA Proctoring Instructions - Fall 2024

Things to know before Finals Week:

·       All final exams are online. Either in MyMathLab (MAC 2233) or ALEKS (MAC 1105, 1114, 1140). Do not distribute emergency paper final exams unless directed by the instructor on duty, to do so.

·       Be 15 minutes early to your proctoring duty. If you arrive after the 15-minute mark, you will be considered late and an incident report will be filed. Double check your proctoring obligations on this google sheet (not on the sign up website): https://docs.google.com/spreadsheets/d/1zqfjP7Ez00QaU0ZmvCvsNRZ4U4U3TtVUAcZ980ZF4RQ/edit?usp=sharing

 Before letting students in:

·      Get rosters and write the student's assigned computer number beside each student name on the roster.

·      Make sure each computer has a tethered, working calculator. And make sure there is no writing on the desktops or under the keyboards. 

·      Project seating charts https://www.math.fsu.edu/~hollings/FERS-seating-charts-Fall2024/  and other information to screen (clock or timer, and (hidden) password)

·      Either the TA or Instructor on Duty need to make the following announcements while students are in the hallway:

• All notes, notebooks, phones, smart devices, water bottles and hats should be put away before entering the room. If you need your phone out for DUO authentication, you may have that out and put it away immediately after logging in.
• Get your ID out and hold it up where your photo and name can be checked as you come to the door.
• You will be expected to remain in the classroom until you submit your exam.  If you need the restroom, use it now. The restrooms are located .... (and point out where restrooms are located).
• No food or drink is allowed.
• If you want to review your notes, please stand in the hall until you are ready to put them away.
• You will be given an assigned computer number when you enter. Make sure you sit at the computer as shown on the seating chart.

Begin to let students in (8-10 minutes before the final exam start time):

·      When you check the student IDs at the door, tell the student their assigned seat number. 

·      If a student is late, follow these guidelines:

o   Students who arrive within the first 30 minutes must take the exam in the time that remains.

o   Students who arrive between 30-90 minutes late must either complete the exam in the time that remains or contact his/her lecturer to reschedule with a grade penalty.  Please call your faculty contact if you have any questions.  If a student chooses to take the exam in the time that remains, then the student needs to sign an agreement form (see your folder).

o   Students who arrive more than 90 minutes late are not allowed to start the exam.

Right before giving the password:

• Give ONE sheet of LONG scrap paper to each student when it is time to start the exam, please do NOT put scrap paper out on the desks while you are busy at the door.
• Students should turn all scrap paper into the box at the front of the room before leaving.
• Give the formula sheets to the MAC1114 students highlighted in yellow on the seating chart. Students should NOT write on the Trig formula sheets.
• Trig students should turn in the formula sheets before leaving (do not put them in the scrap paper box).

Administer password at start time:

·      Password issues: If there is a singular problem with a password specific to the online platform (either MyMathLab or ALEKS), see the specific Instructor(s) who oversee that course, names which are listed on the top of the emergency contact list. 

While proctoring:

• Proctor Carefully!! Students will try lots of things at the end of the semester to get a good grade on the final. Be mindful and alert. 

• One proctor should stand at the front and watch the students' faces, the other should stand at the back and watch the computer screens.
• Please do not engage in unnecessary conversations among yourselves, or with any student.
• You may not answer any questions during the exam about the exam or its questions. The only time you can help with a question is if a calculator is malfunctioning. 
• If a student asks to use the restroom, then ask the student if he/she can wait until the exam is completed.  If the student appears to be in distress, ask the student to leave their phone in the lab, and then allow the student to go to restroom.  One proctor should wait for the student out in the hallway.
• If a student wants more scrap paper, replace the sheet they have. They may have only ONE sheet at a time.  Have them put their name on the sheet and hold it for them.  If they want to refer to it, then trade papers with them.
• Call time at the end of the exam period.

After all students have left the lab, please do the following:

·      Make sure each computer has a tethered, working calculator.

·      Make sure there is no writing on the desktops or under the keyboards. 

·      If there is a shortage of scrap paper in the lab, please contact the instructor on duty and report it immediately. 

·      Put the folder with instructions, rosters, emergency contact information, and passwords on top of the instructor desk (NOT in the box on the instructor’s desk with the folders from the rest of the semester).

Emergency Issues: If there is a general emergency/concern during your proctoring time, please contact the Instructor on Duty immediately. The Emergency Contact List will be provided in the folder in your lab classroom. Emergency Issues include suspicions of cheating; students that become ill, or mentally unwell; widespread computer or internet issues; noise issues; etc.

Pink Calculators: The only permitted calculator is the pink handheld calculator tethered to the student computer. No exceptions. No phone calculators, no smart watch calculators, etc.  If a tethered calculator is malfunctioning, try to reset it by pressing the 2nd key and then 0. If it cannot be fixed by reset, distribute one of the "extra" calculators from the plastic bin under the instructor desk. There should be 2 extra calculators in the bin. Notify Dr. Hollingsworth (lhollingsworth@fsu.edu) with the room number and the machine number if a tethered calculator is loose, missing or if it cannot be fixed by resetting.

Computer Login Issues:

·       If a student is not able to login to the computer using their Canvas username (FSU ID) and password, please log in for them, using your credentials. 

DUO or Canvas Login Issues:

·       If a student is unable to access FSU services (DUO or FSU email account) then they should log in directly to Pearson or ALEKS using their personal credentials (which they should have). If they do not know their credentials and cannot log in, they will need to contact their instructor immediately and there will be a penalty on their final exam score for scheduling a makeup.