DEPARTMENT OF MATHEMATICS
GENERAL INFORMATION GUIDE
For all Graduate Assistants
Last revision: December 31, 2021
- DEPARTMENTAL ADMINISTRATORS
- DEPARTMENTAL FACULTY AND STAFF
- GRADUATE ASSISTANTSHIPS
- Teaching Assistant, Research Assistants, and FSU Fellowships
- GRADUATE TEACHING ASSISTANTSHIPS (TAs)
- Academic Loads and Tuition Waivers
- MAT 5941 (TA Class) Requirement
- Duty Assignments
- Graduate Teaching Assistant
- Senior Graduate Teaching Assistant
- Distinguished Graduate Teaching Assistant
- Attendance for Duties and Travel
- Neglecting the assigned responsibilities of an assistantship
- Substitute Teachers
- English Language Requirement
- Personnel Matters
- Professional Responsibilities
- Professional Appearance
- Professional Behavior
- Security of Confidential Information
- Outside Employment
- Colloquium and Seminars
- Summer Session
- End of Semester
- INSTRUCTOR'S NOTES
- Office Hours
- Class Preparation
- Student Eligibility/Administrative Drop Procedures
- Drop/Add Procedures
- Rosters and Attendance
- Supplies and Copier
- Tests and Quizzes>
- Grading Procedures for Free Response
- Student Absence
- Religious Holidays
- Athletic Attendance Reports
- Students with Disabilities
- Advising Students
- Student Problems/Requests
- Academic Dishonesty
- Placement Tests
- Final Examinations
- Course Grades
- Student Withdrawals
- The Grade of I (Incomplete)
- Student Audits
- Graded Audits
- Student Grade Appeals
- TAs not returning the next semester
The GIG is divided into three parts. The first part lists the Department's administrators and staff. The second part contains general requirements and obligations of Graduate Teaching Assistants. The third part details matters that are related to classroom teaching. It is very important for instructors to follow the policies outlined in this document and Graduate Teaching Assistants are responsible for knowing and following these policies. Deviation from these policies can lead to significant difficulties for the department. For example, if Graduate Teaching Assistants fail to leave their gradebook and final examinations with their course coordinators, then the Department will not have the necessary documentation to answer students' questions about their final grades.
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MONICA HURDAL, Associate Chair for Academic Affairs, (LOV 223, email@example.com)
GIRAY ÖKTEN, Associate Chair for Graduate Studies/ Director of Financial Mathematics, (LOV 221, firstname.lastname@example.org)
ALEC KERCHEVAL, Associate Chair for Undergraduate Studies, (202B LOV, email@example.com)
ETTORE ALDROVANDI, Director of Pure Mathematics, (215 LOV, firstname.lastname@example.org)
RICHARD BERTRAM, Director of Biomathematics, (213 LOV, email@example.com)
ZIAD MUSSLIMANI, Director of Applied and Computational Mathematics, (218 LOV, firstname.lastname@example.org)
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DEPARTMENTAL FACULTY AND STAFF
ELIZABETH SCOTT, Graduate Academic Program Specialist, (205-B LOV, (850)644-2278, email@example.com) Graduate Advisement/Tracking, Graduation List, DIS Number Assignment, Create MAT89xx Sections, TA grid/schedule confirmation, Backup Master Course Scheduler, Various Graduate Forms (DIS, ATE, Dissertation), Back up for Undergraduate Eligibility Problems.
PRISCILLA TRAVIS, Administrative Support Assistant, (208 LOV, (850)644-2202, firstname.lastname@example.org). Hotel and Flight Reservations, CONCUR travel expense reports, Special Purchases (Departmental P-card), Copier Usage and Paper ordering, Departmental Supplies, Class Syllabi, Letters of Recommendation, Correspondence, Faculty and TA Semester Office Hour Listings, Honors Day Certificates, Defense/Seminar/Colloquia Notices, Mailboxes, Shipping & Receiving, System package detailing/ OMNI Receiving, Maintenance Repairs, Key Master, Phone Master, VIP Poster Designs.
GINA WARD, Business Manager (222 LOV, (850)644-3788, email@example.com). Budget Manager for all Departmental Accounts and Grants, Grant Appointments, Oversees Travel including Hotel and Flight Reservations and Travel Reimbursements, Purchasing, OPS Budget management, Oversees Special Purchases, Oversees Payroll and HR Matters, Staff Coordination, Notary.
NIHAN ACAR, Teaching Faculty, (MCH 115-B, firstname.lastname@example.org).
KRISTINA BOWERS, Teaching Faculty, (MCH 108-C, email@example.com).
MICKEY BOYD, Director of Computing Resources, (LOV 004D, firstname.lastname@example.org).
BRIAN EWALD, Instructor of Actuarial Mathematics, (LOV 205C, email@example.com).
ISHKHAN GRIGORIAN, Research Associate in Math (MCH 108D, firstname.lastname@example.org, http://www.math.fsu.edu/~grigor/)
ANGIE HARRIS, Teaching Faculty, (115-E MCH, email@example.com, LEAH HOLLINGSWORTH, Coordinator for MAC1105 (MCH 115-C, firstname.lastname@example.org, http://www.math.fsu.edu/~hollings)
PENELOPE KIRBY, Coordinator for GTAs, Calculus I Coordinator (108-B MCH, email@example.com, http://www.math.fsu.edu/~pkirby/, (850)644-3737, (850)980-0835)
DIANE MALTBY, Coordinator for MAC1140 and Eligibility (111-A MCH, firstname.lastname@example.org, http://www.math.fsu.edu/~maltby/)
YAINELY VALDES, Coordinator for MAC2233 and Scheduling Support (115-B MCH, email@example.com, http://www.math.fsu.edu/~yvaldes/)
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Teaching Assistant, Research Assistants, and FSU Fellowships
All Graduate Assistants at the Florida State University (hence math RA/TA/Fellow) are subject to the Constitution and laws of the State of Florida and the United States, the regulations of the University and Collective Bargaining Agreement between Florida State University, and the United Faculty of Florida-Florida State University Graduate Assistants United 2015-2018. All graduate assistants at FSU work under a contract negotiated by United Faculty of Florida-Florida State University-Graduate Assistants United (UFF-FSU-GAU) and Florida State University. UFF-FSU-GAU is the labor union certified as the exclusive bargaining agent for graduate assistants at FSU. To find out more information about the UFF-FSU-GAU, their web address is http://fsugau.org. Additionally, you may join the UFF-FSU-GAU action E-List by visiting http://fsugau.org. Continuation of funding is contingent upon academic progress in the program and fulfilling the obligations of the assistantship. Assistantship appointments may be for any period of time up to one year. Please note that only this written offer is binding. Research grants, advisors promises, and departmental agreements are not binding.
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GRADUATE TEACHING ASSISTANTSHIPS (TAs)
Graduate Teaching Assistants usually teach half-time. A half-time teaching load in a fall or spring semester consists of an assignment that requires on average no more than 20 working hours per week. Specific duties will vary, but will typically consist of teaching lab classes, teaching recitations, teaching solo classes, grading, proctoring exams, office hours, and/or assisting faculty teaching large classes.
Academic Loads and Tuition Waivers
It is important that, if you are a United States citizen, you determine whether you can now or later become classified as a Florida resident. See the Office Manager and also the Graduate Edition of the FSU General Bulletin for information about changing your permanent residence. The Graduate Admissions Coordinator can give you information about the procedure to be followed, including the prompt filing of the Declaration of Domicile. Note that your tax status as a dependent may change when you change your permanent residence.
Students who withdraw from the University or who withdraw from some of their classes may not use waivers to cover the costs of the dropped courses. This implies that students who drop some or all their classes before their completion must repay the appropriate waiver fees.
For tuition waivers to be awarded, the Payroll Period and contracts must begin by the first day of class and go through the last. TAs must be present on the first day of their contract through the end of the semester.
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MAT 5941 (TA Class) Requirement
New Graduate Teaching Assistants arriving in the fall or spring, who have not already participated in MAT 5941, must participate in training the week prior to the beginning of classes. This training is the first level of MAT 5941 and TAs must also participate in the remaining levels of MAT 5941. TAs will be assigned MAT 5941 sessions in which they must participate to complete the TA Class requirements. Typically, TAs entering graduate school in the fall will complete MAT 5941 in the spring or summer semester following their first semester.
Graduate Teaching Assistants may either register for MAT 5941 for one or more hours credit or they may participate in the class informally. In either case, new Graduate Teaching Assistants must participate in all of the assigned activities of the class. The TA Class materials are kept on the BlackBoaard site "Mathematics TA Resources" under the links "Lab Orientation" and "Solo Class."
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Requests for teaching assignments below the level of qualification may not be satisfied. In the event that such a request is satisfied, it should be expected that financial aide will be decreased to the then-lowest department level. After a Graduate Teaching Assistant has been supported in early years and trained to have value in teaching solo, advanced solo, calculus and calculus recitations, it is a loss to the department that they be assigned lesser responsibility.
Senior Graduate Teaching Assistant: This is a working title for semesters that a Graduate Teaching Assistant teaches MAC 231x recitations, teaches MAC 1140 with supervised full classroom responsibility, or teaches a higher-level course. The title Senior Graduate Teaching Assistant should be used on the syllabus given to the students and in other references to work done during that semester, and the pay level will be the MAC 1140 with supervised full classroom responsibility pay level or higher during that semester.
Distinguished Graduate Teaching Assistant: After successful work as a Senior Graduate Teaching Assistant for several terms, a TA is considered for the designation "Distinguished Graduate Teaching Assistant" and will be paid each future term, at minimum, the MAC 1140 with supervised full classroom responsibility pay level provided the Graduate Teaching Assistant accepts teaching assignments given according to department needs and is in good standing in
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Attendance for Duties and Travel
All Graduate Teaching Assistants are required to attend the organizational meetings before each Fall and Spring term and other meetings related to their particular courses. When classes begin on a Monday, the meetings are the preceding Friday morning. If classes do not start on a Monday, Graduate Teaching Assistants should ascertain the date of the organizational meeting before making travel plans. During the summer semester we do not hold pre-semester organizational meetings. Note that even if a Graduate Teaching Assistant is given a teaching assignment that does not meet the first day of classes they must be available on first day of classes as last-minute changes in assignments are entirely possible.
A Graduate Teaching Assistant who does not report for meetings/work on the first assigned day/time for the term may be terminated. Since a TA cannot be given Tuition Waivers if the payroll period begins later than the first day of class, the student may also have to pay their full tuition. The best a student who returns late can hope, and this is NOT guaranteed, is that they will only have to pay 1 hour of the tuition.
All Graduate Teaching Assistants are expected to assist in proctoring the departmental final examinations (even if they are teaching other courses). In addition, Graduate Teaching Assistants may be given other proctoring assignments during the term. For example, Graduate Teaching Assistants may be assigned to assist in proctoring the Advanced Mathematics Placement Tests (AMP). Proctoring assignments will be made during the semester. The earliest a Graduate Teaching Assistant should make travel plans at the end of the semester is the Sunday following final examination week.
The number of exams each Teaching Assistant will help proctor will depend on the assignment. In particular,
When a teaching assignment does not fit one of the above categories, the Coordinator of Graduate Teaching Assistants and the Coordinator of Basic Mathematics will consider the duties required of the Teaching Assistant during finals week to determine an appropriate number of exams the Teaching Assistant may be assigned to proctor.
Students should check on VISA requirements and other forms required to reenter the USA and make appropriate plans before traveling out of the USA. The Center for Global Engagement can help students with these requirements.
Because of the uncertainty in air travel, Graduate Teaching Assistants should make flight plans that allow reasonable flight delays. In particular, for (entirely) domestic travel Graduate Teaching Assistants should book flights returning no later than 2:00 p.m. the day before the organizational meetings. For international travel, Graduate Teaching Assistants should book flights returning no later than 12:01 a.m. the day before the organizational meetings. During the summer, when the are no pre-semester organizational meetings, Graduate Teaching Assistants should book domestic flights returning no later than 12:01 a.m. the day before the first day of classes and international fights no later than 2:00 p.m. two days before the first day of classes. Students unable to return to duties on time because of unavoidable emergencies (such as illness) should obtain verifiable documentation.
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Neglecting the assigned responsibilities of an assistantship
Should a Graduate Teaching Assistant neglect their teaching responsibilities, an incident report will be placed in the TA's permanent department file. Two or more incident reports may result in the reduction of appointment to the department's lowest appointment level, non-renewal of contract or immediate termination.
Unprofessional behavior will not be tolerated and may result in immediate termination.
TAs cannot be on the payroll when they are not available to work and a TA cannot get tuition waivers unless on payroll the first class day. Thus a TA not present for the first day of classes will not get a tuition waiver.
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A TA scoring 26 on the IB TOEFL or 50 on the SPEAK or TSE test will be certified, relative to the spoken English component of teaching competency, for assignment at any TA level described in University-wide Standards for Graduate Teaching Assistants at Florida State University.
The Department of Mathematics has a Spoken English Committee (SEC) composed of the Coordinator for GTAs, the Coordinator for Basic Mathematics and the Chair (or faculty substitutes approved by SEC members and the department Chair). The SEC shall examine the academic, employment and related records of each international mathematics TA, and may conduct an interview early in the TA's first semester orientation. A recommendation may be made to the chair concerning spoken English competency if there is found to be exceptional previous preparation or teaching experience related to spoken English competency. The remainder of the cohort will be registered in an appropriate spoken English class. Each term following, international TAs not certified in spoken English must continue to work on spoken English and register for a spoken English class.
A TA who scores 45 on SPEAK or 23-24 on the Speaking section of TOEFL iBT may also be certified in spoken English by enrolling in Advanced Spoken English for ITAs (EAP5835) and score 90 or better in the course.
Lack of satisfactory progress toward this goal may lead to stipend reduction, reduced opportunity for summer employment, and eventually to termination.
The Center for Intensive English Studies offers SPEAK, a test replicating the TSE, but administered and scored at Florida State University. The SPEAK is administered in the week(s) prior to the beginning of each fall semester and near the end of all semesters. The scores are available within a week of the date the test is administered. This test is used to receive an initial estimate of speaking ability, and the Department will accept a score of 50 on this test as an indication that a Graduate Teaching Assistant is proficient in spoken English. A fee is charged for the SPEAK upon the second and later attempts. Students are responsible for all fees.
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Employees must have their paychecks deposited directly in a bank. Please note that new employees will not ordinarily receive their first paycheck until five or six weeks after submitting their appointment papers.
Employees should inform the Office Manager of changes in their status. Reportable changes include changes in name and dependents.
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- check his/her mailbox in 208 LOV and both e-mail addresses at least once each week day;
- read and respond immediately to communications requiring action;
- never tell a student to leave something in the mailbox in 208 LOV (rather, when absolutely necessary tell students to leave material with a staff member in 208 LOV);
- never leave material for a student in a mailbox.
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- The Fall and Spring Organization Meetings. (These meetings are held on the Friday afternoon prior to the first day of fall and spring classes.)
- Course meetings.
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Members of the University community are responsible for their actions on and off campus. Always remember that a Graduate Teaching Assistant's obligation to behave in a manner that reflects favorably upon the Department and upon the University does not cease when the Graduate Teaching Assistant leaves the classroom. If a Graduate Teaching Assistant has a question of an ethical nature, then the Graduate Teaching Assistant should see the Coordinator for GTAs or the Department Associate Chair.
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It is unprofessional to date or have a personal relationship with a student enrolled in a class you are teaching or to intrude upon the personal dignity of any person. For example, it is completely unacceptable to make remarks about a student's appearance, sexual activity, or sexual orientation; or to verbally harass or abuse a student; or to attempt in any way to establish physical or emotional intimacy with a student. All TAs must complete and have it on their record that they have completed the University's Sexual Harassment Policy Training before working with students. Failure to do so could result in termination of appointment. Contact the Coordinator for GTAs regarding this training.
It is important to recognize that all instructional personnel do wield power by virtue of their authority in the classroom. For this reason, among others, relationships that might be appropriate in other circumstances are inappropriate when they occur between an instructor and a student for whom the instructor is professionally responsible.
Finally, instructors should be aware that any amorous involvement with their students could result in formal action against them. Even when both parties have consented to such a relationship, the power differential between instructor and student renders claims of consent dubious in the eyes of investigating authorities; for this reason, if charges of sexual harassment are lodged, experience has shown that it will be exceedingly difficult to prove immunity on the grounds of mutual consent. Report at once to the Coordinator for GTAs, Associate Chair of Graduate Studies, Associate Chair, or Chair if you become involved in a situation that may be perceived as either harassment or involvement in an improper relationship. Failure to do so immediately is likely to result in the termination of your appointment.
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The Privacy Act is a Federal law that prohibits revealing information of an evaluative nature to a third party, without specific written permission from the first person. This act has some obvious corollaries. These corollaries includes the following regarding secure student information: instructor may not physically post grades on doors or walls; instructors may not return graded material in a manner that compromises grade information; instructors may not give out class averages; should not ever give out any grades over the telephone; student information sent via e-mail may only be sent to FSU e-mail addresses and only to the student or faculty in a position allowed access; an instructor should never discuss a student's performance with a third party, including parents, unless the student is present and agrees to that discussion; papers such as rosters containing student information must be kept secure and be shredded when they are no longer needed. If unsure of any of these or related policies contact the Coordinator for GTAs for clarification
The Privacy Act also precludes giving information about students to the media. Allowing media in classrooms could have serious legal ramifications, and an instructor wishing to allow the media to photograph a student or students in his/her classroom must get prior approval from department administration and prior written approval from all the photographed students.
TAs will have access to information about secure departmental exams. Instructors must be careful to maintain the security and integrity of exams. In particular, each instructor should secure tests and quizzes, and no person, other than members of the instructional staff, should be given knowledge of the contents of tests or quizzes.
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- TAs may not tutor (for money or other compensation) a 1xxx-level course or Business Calculus.
- A TA may tutor individual students in Calculus, Linear Algebra, ODE, Engineering Mathematics, Discrete Mathematics or higher courses so long as that TA is not teaching the course (but international students should check with the Center for Global Engagement).
- TAs asked to tutor for the Athletic department may not tutor courses prohibited above.
If you are making timely progress toward your degree you may request permission for an unpaid internship from the Associate Chair for Graduate Studies. If your graduation will not be delayed, then it may be possible to reduce your academic load by one regular degree course and add the Internship course, for 2 hours load credit (arranged through your program director and the academic advisor). We do not approve a full load of 3 regular courses and also Internship efforts and credit. You cannot be paid for such Internship activity. Your work activities will be closely monitored by your on-job Internship supervisor, and you and your supervisor will report these to your math program director.
Note that if an Internship is approved, the times you work on it must be arranged AFTER the Coordinator for TAs has assigned your teaching duties.
During semesters a graduate student is not supported by the Mathematics Department, the student may undertake paid outside work. In particular, summer support is not guaranteed and it may be advantageous to apply for paid summer internships. TAs should discuss summer options with their advisor and the Associate Chair for Graduate Studies before making arrangements.
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Phone and office information must be provided to the Administrative Support Assistant each semester. Phone information will not be given out to students.
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Each term, the Department of Mathematics administratively drops all ineligible students and all students who do not attend the first class meeting. Instructors will receive class rosters on the first day of classes. Instructors are asked to indicate, immediately following the first class meetings, by the student's names on the class rosters, those students who did not attend the first class. A copy of the annotated roster should be given to the Department immediately.
Before classes start each semester, instructors will receive a departmental memo explaining eligibility procedures. Instructors must have their students fill out eligibility forms on the first day of classes. The eligibility forms are located in a drawer in a cabinet in 208 LOV. Instructors must get an eligibility slip filled out by each student and verify, on one of the Department's computer terminals, the student's input. The eligibility forms can be used to check first-day attendance; therefore, it is not necessary to call the class roll on the first day of class. Faculty or staff will be available to assist instructors with eligibility. Instructors should keep eligibility forms until the end of the semester. At the end of the semester, the eligibility forms must be given to the Department. Students adding classes after the first day must fill out eligibility forms and receive syllabi.
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- Students who were dropped for not showing up for the first class meeting feel they have priority to be re-added. They do not. They must go through the regular Drop/Add procedures.
- Non-registered students attend classes because seats are available. They later ask the instructor for permission to add the classes. Instructors should tell these students that they must go through the standard Drop/Add procedure. Instructors should not give these students notes nor let them continue to attend classes after Drop/Add.
- Students enter classes after the first day and do not fill out eligibility slips or get syllabi. It is the instructor's responsibility to get eligibility slips from every student and give each student a syllabus. Additionally, eligibility of students adding the course late must be done quickly and may be checked using the roster and student number.
- FAMU co-op students often assume they are registered through FAMU. They are not. They must see the Program Assistant on the fourth day of class to obtain a Drop/Add form. The names of these students usually will not appear on the class rosters until mid-term. The Program Assistant will notify instructors when these students complete their registration.
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Graduate Teaching Assistants teaching classes in which they have primary responsibility (solo) will be listed with the registrar as the instructor of record. TAs will be able to download rosters and send class e-mail through Secure Applications on Student Central. It is the TA's responsibility to keep track or current registration for their assigned course through this application. TAs should inform the Coordinator for GTAs if there is an error on the instructor of record listing after the first day of classes.
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|MAC 2311-01||Print Name ______________________________|
|TEST 1||FSUID _________________________|
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Do not give out class averages. Do not post grades except through Canvas. When posting grades using Canvas the class averages must be disabled.
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A gradebook should include the name of every student listed on the post drop/add roster as well as the names of any late adds. It is often necessary to determine when a student quit coming to class. Therefore, it is important to indicate quiz and test dates in the gradebook. The last column in the gradebook (course grade) should be filled out for those and only those students whose names actually appear on the final grade roster. Instructors should assign a grade of F to anyone who quit coming to class and whose name appears on the grade roster. Write NA in the gradebook for a student who never attended class.
Students who withdraw after the drop/add period should NOT be removed from the gradebook. Grades should NOT be deleted even if the grade is not used in calculating the grade.
Each instructor should leave a copy of his/her gradebook with the course coordinator and with the Department at the end of the semester. Each instructor should leave the gradebook with the Department when he/she leaves FSU.
A questionable student absence from a unit test must be reported to the course coordinator. The course coordinator will decide whether an absence is excused. If an absence is not excused, then the course coordinator will instruct the Graduate Teaching Assistant on the proper procedures to be followed. A medical excuse from the Student Health Center or other medical professional does not excuse a student from a class unless the excuse states explicitly that the student should be excused or instructs bed rest on the date of the class to be excused.
Each instructor may also receive a questionnaire at the end of the semester asking not only whether the athletes put in an appearance at the final examination, but also whether the student made a serious effort to complete the final examination. Each instructor should complete this questionnaire and give the completed questionnaire to the Program Assistant with the final grade roster.
Students registered with CARE, Center For Academic Retention & Enhancement, have signed waivers allowing the advisors in CARE to track their academic progress. You may receive requests from CARE requesting a progress report on your students registered with CARE. As with the Athletic Students, you should verify that the person making the request is a staff member of CARE.
Instructors must report cheating incidents immediately to lecturers, course coordinators, or the Coordinator for GTAs, and they must keep good records of cheating incidents. These records should include tests, if tests are involved, dates, and names of witnesses. There are important procedures that must be followed carefully when reporting incidents of cheating, and instructors must rely on lecturers, course coordinators, or the Coordinator for GTAs for assistance.
Students are placed into one of several groups based on the outcome of the AMP test. The students group classifications and their educational objectives then determine their correct placement into mathematics courses. For dates of the AMP test and current information contact the AMP Coordinator.
University policy mandates that student's final examination papers must be kept on file in the Department for at least one calendar year. The course coordinators will store student's final examination papers when instructors will not remain on campus. Instructors should label exams with the date, course, section number, and the instructor's name before giving them to their course coordinators. Instructors should be certain to give copies of their gradebooks to their course coordinators and to the Department. Instructors leaving FSU permanently should leave their gradebooks with the Department and their final examination papers with their course coordinators.
Each semester, the Department of Mathematics administers Departmental final exams for MAC 1105, MAC 1140, MAC 1114, MAC 2233, MGF 1106, and MGF 1107. All Graduate Teaching Assistants must help proctor these examinations even though they may not be teaching these courses. Proctoring assignments will be made during the semester. Travel plans at the end of the semester should not be made until the Final Examination schedule has been finalized AND end of the semester plans have been finalized with instructors Graduate Teaching Assistants are assigned to work with.
If a student is passing a course but misses the final examination with a legitimate excuse, then the student is eligible to receive a grade of I. All grades of I must be approved by the Associate Chair.
If a student shows up at a final examination more than a half hour after the beginning of the examination, then the Department occasionally lets the student take a makeup examination in the evening of the last day of the final examination week, but only if the exam is not started. Instructors should consult with their course coordinators or the Coordinator for GTAs about this policy. Instructors should never agree to give make-up final examinations without consulting with either their course coordinators or with the Coordinator for GTAs or with the Associate Chair.
Students taking a class on an S/U basis will be so noted on the final grade roster.
If a student is listed on an instructor's final grade roster and that student has stopped attending or never attended, then the instructor should assign that student a grade of F.
A student who withdraws after the cut-off date must obtain his/her academic dean's permission. The dean may either assign a WD (withdrawal with dean's permission), in which case the instructor does not determine a grade, or the dean may allow a student to withdraw from a course subject to a grade of either W or F. If the student had a D or better as of the effective date of withdrawal the instructor should assign a W, otherwise an F.
Students wishing to drop a course often must have the instructor fill out a form regarding academic honesty and/or grades. Proctors or recitation instructors should send the student to the lecturer. Instructors with primary classroom responsibility should read the form and fill in information requested regarding attendance, current grade, and any pending academic honesty cases. Instructors should not express an opinion as to whether the students should be allowed to drop. If there is a space for a comment or opinion, the instructor may write "No Comment" or "No Opinion."
If a student wishes to drop a course and asks whether he/she will receive a grade of W or F, the instructor should do the following:
As of, (Date), (Student Name) (EMPLID) in my course, (Course and Section), (is passing, has a D, has an F). (Signature) (Date)